- In this video we are going to see
how scanned image files
can be converted to Microsoft Word Document,
using OCR Software.
For that, we are going to use ABBYY FineReader Software.
This software can be downloaded for free from internet,
but it comes with 15 days trial version.
After that you have to purchase its licence.
Image file can be OCR-ed in this document in two ways.
One is you can scan directly from this software.
For that go to the new task pane
and select scan option.
Select scan to OCR editor.
This will let you scan the file
and the images
of pages will be
open in the OCR editor
for further process.
The second option is
if you have scanned the book using a different software
and the image files are saved in your computer
you can open it from this software and do the OCR process.
We will see now how we can do that.
For that from the new task pane, go to the open option,
select open in OCR editor.
This will open
an open image dialogue box
from which you have to choose the image PDF file
that you have saved in your system.
Click on the open button.
Now, as soon as you select the image file
for opening, it will start the OCR process automatically.
It will start recognising page by page
and convert it into editable text.
Depending upon the number of pages in the document,
it takes few seconds
to convert the file.
Now the OCR process is complete.
You can see that the
ABBYY FineReader OCR editor window
is divided into different panes.
So the one on the left side is the pages pane,
which displays the pages of selected document
in image format in a small vertical window,
one below the other.
Now the top right side
to the pages pane is the image pane
which displays the elements of selected pages
in image format.
That is, if you have selected page one from pages pane
the content of that page is displayed in the image pane.
You can increase the
zoom percentage
to view the contents properly.
Below the image pane is the zoom pane.
If I am selecting an element from the image pane
it will zoom in and show the contents in a bigger size
so that I can read it clearly.
Now on the right hand side is the editor window.
That is
the converted editable text is shown in this window.
How it is shown in the editable window
is how you will get
when you export it to Microsoft Word format.
So
once the OCR is complete
you can send it to Microsoft Word directly.
But before that we should understand few things
in ABBYY FineReader.
You can see that in the images pane
every element is highlighted in a different colours.
What does this mean?
If you look at the toolbar
you can see that the green outline means draw text area
red outline means draw picture area
blue means stable area.
Now, what does this mean?
You can see that the text
in the images
are highlighted in green area.
That means ABBYY FineReader has
recognised these elements as text.
And images you can see it as red.
So it has recognised correctly as image.
Now, if you think that any of the element
not recognised properly by ABBYY FineReader
then you can click on this draw recognition area
highlight the element
and click on recognise page.
This will OCR this particular page
and display the content in the editor window.
You can check here
whether it is being recognised correctly or not.
So this way
if any of the element is not recognised correctly
by FineReader, you can
OCR it again.
Oh, as we have completed the OCR process,
we can convert it into Microsoft Word format.
For that from the toolbar
go to send
option and click on the arrow.
Here you get two option for Microsoft Word.
One is save as Microsoft Word Document
and send to Microsoft Word.
Now, what is the difference between these two?
If you click on save as Microsoft Word Document,
all the pages of the document
will be saved as Microsoft Word format.
But if you want to send the contents of particular page
to Microsoft Word, you can select that page
from the
pages pane, and then go to
this send option
and click on send to Microsoft Word option.
This will send the contents
of only one page to Microsoft Word.
For now I'm clicking on save as Microsoft Word Document.
Select the part in which you want to save
and click on save button.
It is saving in Word format.
Once it is completed
it will open the Word file automatically.
You can see that the contents of the PDF file
are coming in Microsoft Word.
Images,
paragraphs
headings
are very much in order
and the table structure is also retained correctly.
So this is how image documents
can be converted to Microsoft Word format
using ABBYY FineReader Software.
Thank you.